Accountant – Harar Branch

Position Summary

The Accountant (Harar Branch) is responsible for executing end-to-end financial operations, inventory tracking, raw plastic and office procurement controls, tax settlements, and payroll processing for the Kubik Harar plant. Reporting to headquarters finance, this role ensures rigorous internal controls over branch expenditures, local supplier disbursements, advance settlements, physical store controls, regulatory filings, and audit readiness.

Key Responsibilities

Plastic and Office Supplies Purchase Control

• Verify raw plastic material weighbridge tickets, material classifications (PET, HDPE, and PP), unit prices, and quality control logs prior to payment authorization.
• Prepare Purchase Vouchers (PV) for daily plastic collections from micro-suppliers, aggregators, and field collectors.
• Maintain a comprehensive Daily Plastic Sourcing Register, reconciling cash/mobile disbursements against verified warehouse weigh-ins.
• Control office supplies procurement by reviewing purchase requests, verifying receiving notes, and ensuring compliance with approved budget limits.

Handling Petty Cash

• Maintain physical custody of the branch petty cash float in compliance with Kubik’s petty cash policy.
• Process authorized minor disbursements against valid petty cash vouchers and original receipts.
• Perform daily cash counts, update spend tracking sheets, and submit timely replenishment requests to headquarters.

Process Tax Clearance

• Compile and prepare all necessary financial records, tax receipts, and payment vouchers required for annual tax clearance.
• Liaise directly with local tax authority representatives in Harar and attend required administrative visits at the Ministry of Revenue / local revenue bureau offices.
• Facilitate tax audit reviews and follow up to secure official tax clearance certificates for the branch.

Settle Branch Advances

• Issue and record operational, travel, and procurement advances granted to branch personnel and sourcing agents.
• Conduct post-audit verification of advance settlement forms against valid receipts, weight tickets, and supporting documents within stipulated time limits.
• Maintain individual advance sub-ledgers and enforce timely recovery or adjustment of un-settled balances.

Maintain All Financial Documents Appropriately

• Systematically file, archive, and digitize all branch payment vouchers, Cash Receipt Vouchers (CRVs), bank statements, supplier invoices, contracts, and scale tickets.
• Maintain well-organized customer, vendor, and tax files to ensure full traceability and rapid document retrieval.

End-to-End Inventory Control

• Track and record all incoming materials using Store Receiving Vouchers (SRV) and material issues using Store Issue Vouchers (SIV) in Peachtree / ERP software.
• Oversee stock movements across raw plastic waste, processed/sorted materials, finished goods, spare parts, hand tools, and operational consumables as per the SOP.
• Conduct weekly physical cycle counts and monthly full stock-takes, reconciling physical quantities with Stock balances and investigating stock variances or scrap losses.

Assist Internal and External Audit

• Prepare financial schedules, trial balances, inventory reconciliation statements, and voucher files for internal and external auditors.
• Provide audit samples, answer operational queries, and assist in implementing audit recommendations for branch financial controls.

Settle Harar Branch Taxes

• Compile monthly sales and purchase invoices to calculate, report, and settle monthly Value Added Tax (VAT) and Withholding Tax (WHT).
• Issue Withholding Tax receipts to suppliers upon payment and collect customer WHT certificates.
• Calculate, declare, and remit monthly Employee Income Tax (EIT) and pension contributions to local tax authorities before statutory deadlines.

Prepare Branch Payroll

• Compile monthly attendance sheets, overtime logs, leaf records, and wage adjustments for branch staff and plant workers.
• Prepare monthly branch payroll sheets in accordance with Ethiopian labor law, calculating gross earnings, statutory deductions (Income Tax, Pension), and netpay.
• Submit payroll reports to headquarters for approval and coordinate timely wage disbursements to staff accounts.

Do Additional Tasks as Assigned

• Perform general ledger maintenance, bank reconciliations, and routine administrative support as directed by the Senior Accountant or Finance Manager.
• Assist in ad-hoc financial reporting, cost analysis, and plant operational projectsas required.

Education: Bachelor’s degree (BA) in Accounting, Finance, or related field.

Experience: Minimum 2-3 years of relevant accounting experience, preferably in a manufacturing, recycling, or regional branch operation environment.

• Software Proficiency: Hands-on experience with Peachtree Accounting software and Microsoft Excel.
• Technical Knowledge: Solid understanding of Ethiopian tax laws (VAT, WHT, Income Tax, Pension), inventory accounting principles, and payroll computation.
• Operational Competencies: Strong attention to numerical detail, high ethical standards in handling cash/inventory, and effective organizational skills.

How to Apply

Qualified Candidates Apply Through :- HR@buildkubik.com