Archive Offıcer

• Listing summary: diploma or bachelor’s degree in Business Administration, Library Science, Information Management, or a related field. The role requires proficiency with Microsoft Office and Adobe Acrobat, strong organizational skills, attention to detail, and the ability to maintain confidentiality while managing file systems.

The Junior Archive Officer will support the efficient organization, storage, retrieval, and protection of company documents and records. Key responsibilities include:

•  Maintain accurate records of incoming files and store them properly using suitable reference codes.

•  Classify files according to their content and purpose before filing.

•  Photocopy, scan, label, sort, and file incoming documents.

•  Maintain an indexed computer record of file locations for easy access.

•  Conduct periodic inspection of file logs and move or eliminate unwanted/old documents as directed.

•  Assist in updating the file management system to meet current company requirements.

•  Keep an up-to-date master list of archived files.

•  Maintain logs of paperwork for original documents detached from folders.

•  Help employees locate and access required files quickly while following established procedures.

•  Ensure confidentiality and safety of all files; prevent unauthorized access or illegal use of company information.

•  Track document movement by numbering and filing incoming and outgoing letters and other documents.

•  Locate and provide documents to authorized employees when needed.

•  Update the document index regularly.

•  Support the proper maintenance of project documents and records.

•  Perform other related tasks and functions as assigned.

Job Requirements

•  Diploma or Bachelor’s degree preferred (Business Administration, Library Science, Information Management, or related field).

•  0–2 years of experience in data management, records keeping, archiving, or related administrative work (fresh graduates with relevant skills are encouraged to apply).

•  Good command of English (spoken and written).

•  Proficient in Microsoft Office applications (Word, Excel, Outlook) and Adobe Acrobat.

•  Strong organizational skills and attention to detail.

•  Ability to multitask, prioritize, and manage time efficiently.

•  Ability to follow established procedures and maintain confidentiality.

•  Good communication skills and ability to work well with others.

•  Willingness to learn and take ownership of assigned archive tasks.

How To Apply

Interested and qualified applicants can apply online through Ethiojobs.net (http://ethiojobs.net), or by sending their CVs to

Hr@metropolitanaddis.net

Please use “ARCHIVE OFFICER” as the email subject line.

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• Keep an up-to-date master list of archived files.
• Maintain logs of paperwork for original documents detached from folders.
• Help employees locate and access required files quickly while following established procedures.
• Ensure confidentiality and safety of all files; prevent unauthorized access or illegal use of company information.
• Track document movement by numbering and filing incoming and outgoing letters and other documents.
• Locate and provide documents to authorized employees when needed.
• Update the document index regularly.
• Support the proper maintenance of project documents and records.
• Perform other related tasks and functions as assigned.

Job Requirements

• Diploma or Bachelor’s degree preferred (Business Administration, Library Science, Information Management, or related field).
• 0–2 years of experience in data management, records keeping, archiving, or related administrative work (fresh graduates with relevant skills are encouraged to apply).
• Good command of English (spoken and written).
• Proficient in Microsoft Office applications (Word, Excel, Outlook) and Adobe Acrobat.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time efficiently.
• Ability to follow established procedures and maintain confidentiality.
• Good communication skills and ability to work well with others.
• Willingness to learn and take ownership of assigned archive tasks.