Assistant to the CEO

Job Summary

The Assistant to the CEO provides high-level administrative, strategic, and operational support to the Chief Executive Officer. The role requires strong coordination, communication, and organizational skills to ensure the smooth functioning of executive activities across manufacturing, import/export, and merchandising operations.

Key Responsibilities

1. Executive Support

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, and briefing materials.
• Take minutes and follow up on action items from executive meetings.
• Handle confidential and sensitive information with discretion.

2. Coordination & Communication

• Act as a liaison between the CEO and internal departments, external partners, and stakeholders.
• Facilitate communication across manufacturing, supply chain, import/export, and merchandising units.
• Draft and review correspondence, reports, and official documents.

3. Strategic & Operational Support

• Support the CEO in tracking key business initiatives and strategic projects.
• Monitor progress of company performance indicators and prepare summary reports.
• Assist in coordinating cross-functional projects and ensure timely execution.

4. Administrative Management

• Organize and maintain executive files, records, and documentation.
• Coordinate logistics for meetings, workshops, and business events.
• Support procurement and follow-up of office and executive requirements.

5. Stakeholder & Business Support

• Assist in managing relationships with suppliers, partners, and government entities related to import/export activities.
• Support preparation of reports related to manufacturing performance and merchandising operations.
• Participate in business development and market-related tasks as assigned.

Qualifications & Requirements

Education

• Bachelor’s Degree in Business Administration, Management, Economics, or related field.
• Master’s Degree is an advantage.

Experience

• Minimum of 3–5 years of experience in executive assistance or administrative roles.
• Experience in manufacturing, import/export, or trading companies is highly preferred.

Skills & Competencies

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• High level of professionalism and confidentiality.
• Strong analytical and reporting skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work under pressure and meet deadlines.

Key Attributes

• Proactive and detail-oriented
• Strong problem-solving ability
• High integrity and reliability
• Ability to work independently and in a team
• Strong interpersonal and coordination skills