Assistant to the CEO and COO

• Experience level: Entry
• Education: Bachelor’s Degree
• Vacancies: 1
• Compensation: Monthly (ETB)

Job Description

Melostic Trading PLC is seeking a smart, organized, honest and motivated Assistant to support the CEO and COO. The successful candidate will coordinate schedules, communications, meetings, reports and follow-up activities across the company.

Key Duties and Responsibilities

• Manage the daily schedules, appointments and reminders of the CEO and COO.

• Arrange meetings and prepare agendas, minutes and action points.

• Follow up with employees and departments on assigned tasks, deadlines and management decisions.

• Collect daily, weekly and monthly reports from sales, marketing, finance and other departments.

• Prepare short summaries showing completed, pending and delayed activities.

• Draft professional letters, emails, reports, proposals and internal notices.

• Receive and manage telephone calls, emails, visitors and official communications.

• Maintain organized physical and electronic files.

• Coordinate communication between management, employees, customers and suppliers.

• Maintain an updated task tracker and remind responsible employees about deadlines.

• Assist with travel arrangements, appointments and company events.

• Support supplier communication and the organization of import, sales and administrative documents.

• Protect confidential company, financial, employee and customer information.

• Perform other administrative and coordination duties assigned by the CEO or COO.

Qualifications

• BA Degree in Management, Business Administration, Marketing Management, Accounting and Finance, Economics, Secretarial Science, Office Administration or another related field.

• No previous work experience is required.

• Fresh graduates who are confident, responsible and willing to learn are encouraged to apply.

• Good written and spoken Amharic and English.

• Basic knowledge of Microsoft Word, Excel, PowerPoint, email and internet applications.

• Ability to prepare professional letters, reports and meeting minutes.

Required Skills and Personal Qualities

• High level of honesty, integrity and confidentiality.

• Strong communication and interpersonal skills.

• Good organization and time-management ability.

• Punctuality, discipline and personal responsibility.

• Strong attention to detail.

• Ability to follow instructions and complete assignments on time.

• Willingness to learn quickly and accept feedback.

• Ability to handle several tasks and work under pressure.

• Professional appearance and respectful behaviour.

• Confidence in communicating with employees, customers and suppliers.

• Ability to work independently and as part of a team.