Document Controller - Addis Ababa

Job Summary
The Document Controller is responsible for managing, organizing, tracking, and maintaining all project and construction documentation throughout the project lifecycle. The role ensures that drawings, contracts, specifications, reports, correspondence, approvals, and other technical documents are properly recorded, securely stored, distributed, and kept up to date.
Key Responsibilities

• Establish and maintain an effective document control system for construction projects.
• Receive, register, classify, distribute, and archive project documents.
• Maintain accurate records of drawings, specifications, contracts, method statements, inspection reports, and project correspondence.
• Control the issuance and revision of construction drawings and technical documents.
• Ensure project teams are working with the latest approved versions of documents.
• Maintain document registers, transmittals, revision logs, and approval tracking systems.
• Coordinate the submission and circulation of documents between project teams, consultants, contractors, suppliers, and clients.
• Track document reviews, approvals, comments, and outstanding submissions.
• Ensure that obsolete or superseded documents are properly identified and removed from active use.
• Maintain both electronic and physical project filing systems.
• Assist project teams in retrieving documents and records when required.
• Prepare document status reports and provide updates on outstanding approvals and submissions.
• Ensure confidentiality and security of sensitive company and project information.
• Support project audits by providing accurate and traceable documentation.
• Maintain proper records of site instructions, RFIs, variation orders, meeting minutes, and approvals.
• Assist with the preparation and compilation of project handover and close-out documentation.
• Ensure compliance with company document control procedures and relevant construction standards.
• Perform other documentation and administrative duties as assigned by management.

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