Executive Secretary

• Career level: Mid Level(3-5 years)
• Skills: Communication, Attention to detail, analytical skill;, Microsoft Office (Excel, Word, PowerPoint)
• Experience: ['3-5 years']

Experience: 1-3

Employment Type: Full-Time

Location: Addis Ababa

Department: Administration / Executive Office

Reports To: [Manager/Director/CEO]

Job Summary

We are looking for an experienced and highly organized Senior Secretary with at least 12 years of relevant experience to provide professional administrative and secretarial support to senior management. The ideal candidate will have excellent communication, organizational, time-management, and interpersonal skills, with the ability to handle confidential information and multiple priorities effectively.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules for senior management.
• Prepare and organize correspondence, reports, presentations, and other documents.
• Receive and manage phone calls, emails, visitors, and official communications.
• Arrange meetings, prepare agendas, take minutes, and follow up on action points.
• Maintain accurate and confidential records and filing systems.
• Coordinate travel arrangements, accommodation, and related logistics.
• Draft, proofread, and format official letters, reports, and business documents.
• Coordinate communication between management, employees, clients, and external stakeholders.
• Monitor incoming and outgoing correspondence and ensure timely responses.
• Provide general administrative support to management and other departments when required.
• Handle sensitive and confidential information with professionalism and discretion.
• Perform other administrative duties assigned by management.

Qualifications and Requirements

• Bachelor's degree or diploma in Secretarial Science, Business Administration, Management, Office Administration, or a related field.
• Minimum 3 years of relevant experience in a secretarial or administrative role.
• Proven experience supporting senior management or executives is highly preferred.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and work effectively under pressure.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional appearance and strong interpersonal skills.
• Fluency in English is required; knowledge of Amharic is an advantage.

Key Competencies

• Professional communication
• Organization and coordination
• Time management
• Confidentiality and discretion
• Attention to detail
• Problem-solving
• Multitasking
• Teamwork
• Professionalism
• Ability to work independently

Interested and qualified candidates are invited to submit their updated CV through our Telegram channel:

YESEHRD – https://t.me/YESEHRD

Only shortlisted candidates will be contacted.

Phone number; 0998000002/0998000011

Qualifications and Requirements

• Bachelor's degree or diploma in Secretarial Science, Business Administration, Management, Office Administration, or a related field.
• Minimum 3 years of relevant experience in a secretarial or administrative role.
• Proven experience supporting senior management or executives is highly preferred.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational and time-management skills.
• Ability to prioritize tasks and work effectively under pressure.
• Strong attention to detail and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Professional appearance and strong interpersonal skills.
• Fluency in English is required; knowledge of Amharic is an advantage.

Key Competencies

• Professional communication
• Organization and coordination
• Time management
• Confidentiality and discretion
• Attention to detail
• Problem-solving
• Multitasking
• Teamwork
• Professionalism
• Ability to work independently

How to Apply

Interested and qualified candidates are invited to submit their updated CV through our Telegram channel:

YESEHRD – https://t.me/YESEHRD

Only shortlisted candidates will be contacted.

Phone number; 0998000002/0998000011