Secretary

• Experience level: Junior
• Education: Bachelor’s Degree
• Vacancies: 1
• Compensation: Monthly

Job Description

Educational Qualification:

• Diploma or Bachelor’s degree in Secretarial Science, Office Administration, Business Administration, Management, or a related field.

• Additional training in secretarial services or office administration is an advantage.

Work Experience:

• Minimum of six (6) months of relevant work experience as a secretary, administrative assistant, office assistant, or in a similar position.

Duties and Responsibilities

• Provide administrative and secretarial support to management and assigned departments.

• Manage incoming and outgoing correspondence, emails, letters, and official documents.

• Schedule appointments, meetings, and other official activities.

• Prepare meeting agendas, minutes, reports, letters, and other official documents.

• Maintain and organize physical and electronic files and records.

• Receive and direct visitors, clients, and phone calls professionally.

• Coordinate communication between management, departments, staff, and external stakeholders.

• Handle confidential documents and information with discretion.

• Prepare, format, print, scan, photocopy, and distribute documents as required.

• Maintain office supplies and follow up on administrative requests.

• Follow up on assigned tasks and ensure timely communication and documentation.

• Assist in organizing meetings, events, and other administrative activities.

• Perform other duties assigned by management.

Key Competencies and Skills

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills.

• Good knowledge of Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Good typing, document preparation, and filing skills.

• Strong attention to detail and accuracy.

• Professional telephone, email, and interpersonal communication skills.

• Ability to handle confidential information responsibly.

• Ability to multitask and work effectively under pressure.

• Strong teamwork and coordination skills.

• High level of professionalism, integrity, reliability, and responsibility.