Executive Office & Admin Coordinator

Position: Executive Office & Admin Coordinator

About the Company

HATFAM Trading PLC is an Ethiopia-based business company engaged in import, export, industrial supply, manufacturing inputs, printing, events, promotion, and advertising. Through its wider business ecosystem, the company works with partner entities including DBTRAN Group FZE, Overflow Global Trading (U) Ltd, and Polished Events.

The company is currently strengthening its office team and seeks organized, professional, disciplined, and motivated individuals who can thrive in a fast-paced business environment.

Job Summary

The Executive Office & Admin Coordinator will support the CEO and oversee daily office operations, executive scheduling, communication, documentation, basic accounting support, filing systems, visitor management, and administrative follow-up activities. Key

Duties and Responsibilities

Manage the CEO’s schedule, meetings, calls, reminders, and follow-up activities. Prepare letters, emails, meeting minutes, and basic reports. Organize office documents, contracts, invoices, receipts, and financial records.

Support the part-time accountant with document preparation and coordination. Follow up with clients, suppliers, payments, and pending tasks. Receive visitors and coordinate daily office operations.

Maintain office supplies, filing systems, petty cash records, and office readiness. Facilitate communication among HATFAM, Polished Events, DBTRAN, Overflow, clients, suppliers, and partners.

Qualifications and

Requirements

Diploma or Degree in Management, Accounting, Business Administration, Secretarial Science, or a related field.

Good communication skills in both English and Amharic.

Basic accounting knowledge.

Proficiency in MS Word, Excel, Email, and Google Drive.

Strong organizational, confidentiality, and professional skills.

1–3 years of relevant work experience is preferred.