Import/Export Documentation Officer

• Experience level: Junior
• Education: Bachelor’s Degree
• Vacancies: 1
• Compensation: Monthly

How to Apply: https://forms.gle/tuJFHNBPyo8xah3d8

Allin Global is looking for an organized, detail-oriented, and responsible Import/Export Documentation Officer to support the company's import and export activities through accurate preparation, processing, organization, and follow-up of trade and shipping documents.

The successful candidate will work closely with relevant internal departments, suppliers, customers, shipping/logistics partners, and other parties involved in the movement of goods.

Key Responsibilities

• Prepare, organize, and maintain import and export documentation.

• Prepare and review commercial invoices, packing lists, delivery documents, and other related trade documents.

• Ensure documents are complete, accurate, and properly filed.

• Assist with the preparation and processing of documents required for customs clearance and shipment procedures.

• Follow up on import and export shipments and required documentation.

• Coordinate with logistics, suppliers, customers, transporters, and other relevant parties regarding documentation and shipment status.

• Maintain accurate records of import and export transactions.

• Track pending documents and follow up to ensure timely completion.

• Assist in identifying and correcting documentation errors or missing information.

• Prepare reports and updates related to import/export activities when required.

• Maintain organized physical and electronic records of trade documents.

• Handle confidential commercial and company information responsibly.

• Perform other related duties assigned by management.

Qualifications and Requirements

• Diploma or Bachelor's degree in Logistics and Supply Chain Management, International Trade, Business Administration, Management, Accounting, or a related field.

• 2-3 years of relevant experience in import/export, logistics, documentation, customs, or a related position.

• Good understanding of import/export documentation and procedures.

• Good knowledge of Microsoft Office, particularly Word and Excel.

• Strong attention to detail and accuracy.

• Good written and verbal communication skills in English and Amharic.

• Good organizational and record-keeping skills.

• Ability to follow up on multiple documents and tasks.

• Ability to work under deadlines and handle routine pressure.

• Ability to work independently as well as coordinate effectively with different departments and external parties.

Preferred Qualities

We are looking for someone who is:

• Organized and detail-oriented

• Responsible and dependable

• Good at follow-up and coordination

• Accurate when handling documents and information

• Proactive in identifying missing or incorrect documentation

• Able to communicate professionally with internal and external parties

• Willing to learn and take responsibility