TVET Secretary

• Listing summary: The successful candidate should possess a TVET Level IV Diploma or Bachelor’s Degree in Secretarial Science, Office Administration, Business Management, or a related field. Diploma holders must have at least 3 years of relevant professional experience in a corporate or executive office environment. Advanced proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, is also required.

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.  

Currently the university college is trying to recruiting the right candidate who is befitting for the positions of Student Dean, Accountant and TVET Secretary; accordingly, any interested professional who can meet the following criteria can apply for the position.   

Position: TVET Secretary  

Terms of employment: Full time  

Accountable to: TVET Vice Dean   

The TVET Secretary will provide essential administrative and secretarial support to the Faculty Office. The successful candidate will serve as the primary point of contact for students, staff, and external stakeholders, ensuring the smooth daily operation of academic administrative processes and maintaining high standards of institutional documentation. 

Key Responsibilities 

• Administrative Support: Manage the TVET V.Dean’s calendar, schedule faculty meetings, and record detailed minutes for academic committees. 

• Student Services: Act as the first point of contact for student inquiries regarding registration, course schedules, and faculty policies. 

• Records Management: Maintain accurate and confidential physical and digital filing systems for faculty records, student files, and official correspondence. 

• Documentation: Draft, format, and proofread official letters, memos, and reports to ensure compliance with university standards. 

• Communication: Coordinate internal communication between the faculty, other university departments, and external regulatory bodies. 

• Office Operations: Manage office supplies, handle incoming/outgoing mail, and oversee the general organization of the Faculty Office.  

Number of Vacancies:- 1  (One) 

Job Requirements

Required Qualifications & Skills 

• Education:-   A TVET Level IV Diploma or Bachelor's Degree in Secretarial Science, Office Administration, or Business Management. Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, and Power Point). 

• With Diploma: 3 years of formal corporate or executive office experience. 

• With Degree: 1 to 2 years of general administrative or secretarial work. 

• Communication: Excellent written and verbal communication. 

• Document and Compliance Requirements 

To satisfy official civil and institutional recruitment audits, applicants must present: 

• Employment Clearance: Valid, authenticated resignation letters along with formal clearance paperwork from the current or immediate past employer. 

• Government Authentication: the relevant state regulatory body (e.g., Education and Training Authority - ETA) must officially authenticate educational credentials. 

• Taxation Validation: For candidates coming from private corporations or colleges, an official income tax deduction confirmation document generated by the Ethiopian Revenues & Customs Authority (ERCA) must be supplied. 

How To Apply

SUBMISSION PARAMETERS & APPLICATION GATEWAYS 

• Application Timeline: Strictly, within 10 working days from the date of this official announcement. 

• Documentation Needed: Formal application letter, updated CV, clear copies of all credentials, and names of 3 distinct professional references. 

• When applying via email: applicants MUST state the exact job position title in the subject line of the email. Applications with blank or incorrect subject lines may not be considered. 

•  Physical Submission: Human Resource Office, Lebu Campus, Addis Ababa, Ethiopia. 

• Campus Landmarks: Lebu/Jemo-1 neighborhood, situated adjacent to Medihanalem Church. 

• Digital Application Portal: Send an integrated PDF dossier to email: hr@heuc.edu.et  

Required Qualifications & Skills

• Education:- A TVET Level IV Diploma or Bachelor's Degree in Secretarial Science, Office Administration, or Business Management. Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, and Power Point).
• With Diploma: 3 years of formal corporate or executive office experience.
• With Degree: 1 to 2 years of general administrative or secretarial work.
• Communication: Excellent written and verbal communication.
• Document and Compliance Requirements To satisfy official civil and institutional recruitment audits, applicants must present:
• Employment Clearance: Valid, authenticated resignation letters along with formal clearance paperwork from the current or immediate past employer.
• Government Authentication: the relevant state regulatory body (e.g., Education and Training Authority - ETA) must officially authenticate educational credentials.
• Taxation Validation: For candidates coming from private corporations or colleges, an official income tax deduction confirmation document generated by the Ethiopian Revenues & Customs Authority (ERCA) must be supplied.